Empire HR's internal system

Empire HR Limited, the fastest growing independent HR support business in Scotland, realise the benefits to its business of implementing Youmanage.

They've adopted this unique, hosted HR solution, which delivers all of the tools, information, documentation and guidance that people managers need to be effective - in one easy-to-use system.

With a team of experts offering guidance and advice to any business, Empire HR provide a full range of commercially focused Employment Law Advice, Human Resources and Health & Safety solutions throughout the UK. The company has grown rapidly in recent years and expects this growth to continue - as the company expanded it found keeping on top of internal HR processes to be an increasing challenge so they turned to activHR Consulting for help.

As a multi-site organisation, the fact that there was no central repository for HR data was an increasing issue. Employee and HR records were dispersed and stored in a combination of spreadsheets, Word documents and paper files. Their system choice had to conform to a required standard where their own existing work practices were being fully supported, and closely aligned to their comprehensive and robust policies governing the way that employee related data is maintained and how employees are managed.

The challenges for Empire's managers were even greater when they needed to work away from their base location to attend meetings or when working within client sites throughout the UK. The fact that so many of the HR processes were spreadsheet and paper-based also created a lot of additional work for managers, meaning less time available to spend dealing with clients.

Using spreadsheets to manage absence and holiday records created another set of problems. The fact that so much was recorded on e-mail or using paper forms also made it very difficult at the centre to get an overall view of things, whether it was who had what holiday planned or how many sick days they'd lost in the last quarter.

Empire HR envisage many benefits being delivered from implementing Youmanage service; reduced paperwork, improved administration and subsequent time and therefore cost savings will be realised. For example, the simple fact that employees can check their holiday records and raise holiday requests online will save a lot of hassle. They're also able to keep much better control over things like new starter checks using the automated checklists within the system, so there's less chance of important tasks being missed.

The fact that Youmanage is an online system that can be accessed from anywhere is also an advantage. Each manager has secure password-controlled access to the system, which gives them access to information about their own teams as well as general company documentation, policies and procedures.

Empire's managers are also impressed by the system's logic, ease-of-use and its user-friendly interface. The service leads Managers through any process and has built-in guidance making it easy for users to just get on and do things.

A key advantage of the system is the improved visibility it gives everyone of what's happening right across the organisation. Empire will be planning as a secondary phase to increase the value they get from the system by adding on the Performance Management, Employee Development and Competency Framework modules.

If you have any concerns about the ability of your current HR system to help you cope with the changes in legislation and assist with operational procedures, then maybe you should consider Youmanage?

View the free online demo of Youmanage for more details, or call us on 01786 458037 now to discuss your requirements further.

activHR Consulting's Online HR Toolkit, Youmanage, provides line managers and HR users with all of the tools, information, processes and up-to-date guidance that they need to manage effectively from anywhere - in one easy-to-use solution.